Tuesday, April 12, 2016

Tax Tips for Online Sellers

Hey.  I'm Amber.  


I'm a small business owner.  I like to design quilts and work with pretty fabric.  I even like do math and write instructions here and there.  I handle emails, orders and shipping.  I teach classes on quilting techniques and write blog posts about color.  I do presentations and talk about inspiration.  

But, wait.  You want me to do taxes too?  
You want me to be organized and run reports and make spread sheets and file things with the government?!?  You've got to be kidding.  That is definitely not my wheel house.

My husband (who is a contract and license auditor) has always been really supportive of my quilting and business endeavors.  But I was really disappointed and frustrated when he told me in my first year of business that he wasn't going to do my taxes for me.  Say what!?!  For the first couple of years, every time tax season would come around we would end up not talking to each other for several days because we were both so frustrated with each other!  

"Creative people shouldn't be expected to do taxes."

That's what I use to think.

Well, I've come a long ways since 2009 and now we get through tax season just fine.

Today I want to share a few things that I've learned in the last 6 years that have helped make tax time a lot less stressful in our home.

1.  Get a business-only bank account and debit card.  This might seem obvious but I know there are some of you new entrepreneurs out there that haven't thought to do this yet.  Or maybe you think you don't have a lot of transactions right now.  Just do it.  Do it right away.  Do it the minute you file your business name and get a business ID #.  I didn't do it my first year of business and it was really hard to decipher business and personal transactions at the end of the year.  Now, I use my business debit card to track all my expenses (and I'm really strict about not using it for personal things.  It's such a headache to weed out accidental or non-accidental charges on that card down the road).  At the end of the year I download my transaction history from my bank and upload it into my excel spreadsheet!

2. Speaking of Excel, that has been great for the last few years but I was using a very basic spreadsheet and tracking system.  I finally ordered Quick Books Pro to track inventory, expenses and income - all in one place!  I can't wait to get more organized in 2016!  I got a good deal on Amazon and can't wait to get started with it! 



3.  Another thing I did early on was meet with a tax consultant, once - just to make sure my state sales tax account was set up right.  He helped me file my sales tax that first year.   He probably thought our meeting was the biggest waste of time because my income was so minimal but it really gave me peace of mind to know I was doing them right.  And, because I mostly sell wholesale and don't collect a lot of sales tax  -  he set me up for annual filing instead of quarterly.  (Which by the way, since I live in Utah - I only have to collect sales tax on retail sales from Utah residents.  And there aren't a lot of those sales, for me).  I also learned that you can file aannual return if you owe $3,000 or less in sales tax during an annual filing period.

4.  I try to keep things as simple and straight-forward as possible.  I keep all my receipts and compare them to my downloaded list of transactions.  I use Paypal when needed, Direct Deposit through Etsy, my Square Reader  for credit card processing (which also has direct deposit, inventory tracking and allows me to take payments over the phone!)  Keep receipts for everything.  Keep track of deposits (dates of and what exactly they're for - i.e. sales, travel reimbursement, payments for presentations, royalties, etc.)  

5.  Finally, knowing what can be written off and what can't be written off can be confusing and overwhelming sometimes.  I have this infographic I received recently from the US Tax Center that I thought might help when you're ready to file taxes next year.  Feel free to save it, use it and share it with other online sellers!  



For more information on filing taxes, 
click HERE to connect to the US Tax Center.

Now, like I said, I'm more of a creative person than a business person.  I know I have a long ways to go when it comes to being super savvy at taxes.  These are just a few simple tips that work for me, as a small business owner/online seller.  If you're feeling overwhelmed, just remember, there are a lot of resources out there to help you and it does get easier.  

If you have tips that work for you, please share!  
I'd love to hear them in the comment section below and I'm sure others would too!

Happy tax season!
~ Amber

6 comments:

Anne Beier said...

Hi Amber,

Great post with excellent tips.

Two additional tips for business tax deductions;

1. If you make and donate a quilt to a charity, the materials are deductible. Keep track of what you spend and use. I don't know about your time - check with a tax consultant.

2. If you de-stash and donate fabric, batting and anything else to the Girls Scouts for example, take photos of what you donate. (It certainly doesn't have to be each piece), but enough so you can identify the fabric, in case you are ever audited. Make a list of what you donated, such as 1 yd. xyz, 2 1/2 yds. of ABC. There are websites that will give you what 2 1/2 yds. of cotton is worth, as a donation, (not new), for this purpose. (Salvation Army and Goodwill, I think). This can add up and become a nice deduction on your business taxes.

Mary Bolton said...

Thank you for sharing!

The Joyful Quilter said...

Thanks for tax info, like you, taxes "ain't" my thing!!

Victoria said...

I am impressed!!!

Karen said...

In order to sell quilted/sewn items as a small business do you need to get a tax ID number. Does that allow you to buy supplies at lesser cost than buying retail? Thank you so much for this post! I want to learn how to go about this but it is not a subject that most quilting blogs talk about very often!

thebeachyquilter said...

All great information! My husband is a CPA (certified public accountant) and has been a huge help with my long arm quilting business. I keep my records in QuickBooks and it's great. Thanks for sharing! Aloha!